California Consumer Privacy Act Employee Disclosure
Disclosure to Comply with Notice Obligation under section 1798.100(b) of the California Consumer Privacy Act (CCPA).
Chelsea Investment Corporation believes that the collection of information should promote trust, respect individuals’ privacy, and be based upon a foundation of responsible security and privacy practices. We are committed to the proper handling of the Personal Information collected or processed in connection with your employment relationship with us.
This disclosure describes categories of Personal Information we collect and the purposes for which we process that information in accordance with section 1798.100 (b) of the CCPA. The company utilizes authorized third-party organizations for employment payroll and benefit processes. Further, we collect, receive, maintain and/or share Personal Information with our service provider, payroll provider and our benefits administrators. The company does not sell personal information. The company stores your information for the purposes described in this policy for “business purposes” under the CCPA. Please share this Notice with your references, emergency contacts, household members, dependents, domestic partner and/or spouse about whom you provide personal information to us.
Collecting Personal Information
Under the CCPA, the company is authorized to collect and process personal information under the listed Categories of Data below.
Identifier, including real name, alias, postal address, unique personal identifiers, email address, account name, social security number, driver’s license number, passport number or other similar identifiers. In this context, a “unique personal identifier” means a persistent identifier that can be used to recognize you, or a device that is linked to you, over time and across different services, including, but not limited to, a device identifier; an Internet Protocol address; cookies, beacons, pixel tags, or similar technology; unique pseudonym, or user alias; telephone numbers, or other forms of persistent or probabilistic identifiers.
Characteristics of Protected Classifications Under California or Federal Law, including the following: race, skin color, national origin, religion (includes religious dress and grooming practices) or creed, sex/gender (includes pregnancy, childbirth, breastfeeding and/ or related medical conditions), gender identity, gender expression, sexual orientation, marital status, medical condition (such as genetic characteristics, cancer or a record or history of cancer), disability (mental or physical, including HIV/AIDS, or cancer), military or veteran status, request for family care leave, request for leave for an employee’s own serious health condition, request for pregnancy disability leave, age, and any other characteristic protected by law.
Professional or Employment-related Information, including job related data, maintained as part of the employment relationship that is present in: a job application or resume; an employment contract; a contractor agreement; a performance review; a disciplinary record; photos; information from employee expenses; browsing and search history; payroll and benefits related data; or internal and external contact information.
Employment and personal information listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)), which includes, for example, your name, signature, social security number, physical characteristics or description, photograph, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, current employment, employment history, membership in professional organizations, licenses and certifications, bank account number, credit card number, debit card number, or any other financial, medical or health insurance information. (Some personal information included in this category may overlap with other categories.)
Audio, electronic, visual or similar information, including activities and usage of the company’s electronic devices and systems, audio, electronic, visual and similar information, such as images and audio, video or call recordings created in connection with our business activities, as well as video cameras at the worksite and/or company-sponsored events.
Education Information, including information about a person’s educational background, such as education records, degrees and vocational certifications obtained, report cards, and transcripts that is not publicly available.
Inferences, including any information drawn from any of the personal information categories referenced above to create a profile about an employee reflecting a person’s characteristics, psychological trends, preferences, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.
Purposes for Collecting Your Personal Information
Under the CCPA, the company may collect, use, or disclose your personal information for, or in the course of, one or more of the business purposes identified below.
To Recruit Employees, including to evaluate job applicants for employment, conduct employment related background screening and checks and to obtain and verify criminal history, motor vehicle records, credit history, and/or drug testing (as permitted by law).
To assess your ability, fitness, or eligibility to perform job duties and work.
To Conduct Performance-Related Reviews, including performance appraisals, career planning, skills monitoring, job moves, job duties, promotions and staff re-structuring including disciplines and/or terminations.
To Monitor Work-Related Licenses and Credentials, including provisioning software licenses for use during an employee’s work-related responsibilities, ensuring compliance, training, examination, and other requirements are met with applicable regulatory bodies.
To Provide Our Employees with Human Resources Management Services, including providing employee data maintenance and support services, administration of separation of employment, approvals and authorization procedures, administration and handling of employee claims including worker’s compensation claims, and travel administration.
To Maintain Your Contact Information, including altering your details across relevant entities within groups of companies (for example personal, other employment and transferring roles).
To Assist You in Case of Emergency, including maintenance of contact details for you, and your dependents in case of personal or business emergency.
To Verify and Monitor Eligibility to Work in the U.S., which means monitoring and ensuring compliance of employees’ ability to work in the U.S.
To Conduct Healthcare-Related Services, including conducting pre-employment and employment-related medical screenings for return to work processes and medical case management needs; determining medical suitability for particular tasks; identifying health needs of employees to plan and provide appropriate services, including operation of sickness policies and procedures; and providing guidance on fitness for travel and fitness for expatriation.
To Comply with Applicable Law or Regulatory Requirements, such as legal (local, state and federal) and internal company reporting obligations, including headcount, management information, demographic and Health, Safety, Security and Environmental reporting, and laws that require businesses to collect, monitor, maintain or disclose certain records regarding applicants, employees or contract workers.
To engage in corporate transactions requiring review of employee records, such as for evaluating potential mergers and acquisitions of the Company.
To accomplish our business purposes and objectives, including, for example, using personal information to develop, improve, repair and maintain our products and services;
Perform accounting, audit, and other internal functions;
To maintain and protect the rights, security, health and safety of job applicants, employees, clients and others, as well as our facilities, premises, electronic systems (including email, phones and internet use) and other Company property;
To respond to law enforcement requests and as required by applicable law, court order, or governmental regulations;
To provide you with information, products or services related to the job opportunity or employment or as requested by you from the Company;
To provide you with notices or announcements concerning business operations, opportunities, or policies that may be relevant and/or of interest to you;
To fulfill or meet the reason for which the information was provided to the Company;
To evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by the Company is among the assets transferred.
The Company will retain your information for as long as is necessary for the purposes set out in this Notice or to operate the Company’s business and comply with our legal obligations, resolve disputes, and enforce our agreements and written policies. We will not collect additional categories of personal information or use the personal information we collect for materially different, unrelated, or incompatible purposes without providing you notice. If you are employed by the Company, we will notify you of any other policies that affect your privacy.